The Public Administration Reform Coordinator’s Office implemented an internal analysis of the most frequent formal reasons in the bids the bidders submit in the procurement procedures for the projects financed by the Public Administration Reform Fund, rendering them unacceptable.
With the objective of decreasing the possibility for appearance of formal shortcomings in the bids, the PARCO decided to notify the bidders on the most frequent formal reasons of unacceptability of bids in the public procurement procedures for the projects financed by the Public Administration Reform so far.
The most frequent formal reasons are as follows:
- Failure to submit the General conditions of the contract for the projects financed by the Public Administration Reform Fund;
- Submission of General conditions of the contract for the projects financed by the Public Administration Reform Fund without signature;
- Submission of a bid that was not bound in a way set by the tender documentation;
- Submission of unconditional bank guarantee contrary to the conditions from the tender documentation (e.g. a bank guarantee is submitted, but damaged by puncture);
- Submission of a wrong tender price form (e.g. the bidder that participates in a greater number of procurement procedures for various projects implemented by the PARCO, submits a tender price form they already submitted in the previous procurement procedure);
- Submission of other documents that were not requested by the tender documentation instead of a diploma for the key experts;
- Failure to submit all the original documents requested by the tender documentation, while all the documents are submitted in the copy of the bid and vice versa.
Note: Having in mind that in a greater number of procedures it used to happen that the bidders fail to submit the General conditions of the contract for the projects financed by the Public Administration Reform Fund or they submit them without signature, the contracting authority (with previous agreement of the Joint Management Board of the Public Administration Reform Fund) decided not to request in the future procurement procedures submission of the General Conditions of the contracts in the bid. That is, the PARCO will still publish the General Conditions of the contract together with the tender documentation at the portal of public procurements, so the bidders could read them, but the bidder will not be obligated to physically submit them within the bid, but they will be obligated to confirm in the Tender price form and the Bid form that they are familiar with and that they fully accept the General conditions of the contract, and they would the confirm the aforementioned by their signature and stamp on these forms. The contracting authority will still request the bidders to submit within the bids a signed and stamped draft contract.